Ten Savvy Tips for Providing Meals for Your Friends

Providing meals for your friends at a time of sickness or crisis is a kind gesture! Here are etiquette tips that will make sure your meal is remembered as much for your graciousness and friendship as for the food you prepared!

The Etiquette of Brining Meals to Friends

By: Maralee McKee, Manners Mentor

Providing meals for your friends is a gracious gift. When done right, it’s one that lasts long in their memory after the food is finished and the dishes put away. When people you know are recovering from surgery or an accident, caring for a new baby, suffering from a death in the family, preparing for moving day, experiencing a financial hardship, or consumed with tending to a sick child, a great way to ease your friends’ burden is by gifting them with a meal.

Doing so can be just what the doctor ordered, and not just because the food provides for their physical needs. Your meal, planned with care, made with love, and hand-delivered at a time when your friends are in the midst of stress, change, pain, or uncertainty, is an emotional salve of friendship more healing than most prescription drugs.

Before loading the car with your goodies, there are a few things you should know. Problems and disappointments arise and feelings can be hurt when the person making the food and the person receiving the food have differing expectations.

So what are your best choices?

Costco® vs. homemade? A three-course meal vs. a single entrée? Haute cuisine vs. always reliable and tasty — if maybe boring — tuna casserole? Drop the food by at 11:00 AM so they can reheat it that evening? Bring it piping hot at 6:00 PM just in time for dinner?

Oh, the questions! Oh, the possibilities for your good deed to go haywire.

The solution? A common list of expectations!

Follow the savvy, sincere, and simple tips below, and when you volunteer to prepare a meal, you’ll know the full extent of your obligation. Also, when you’re on the receiving end of the meal, you’ll know what’s coming your way and what additional plans you might need or want to make.

Add these tips to your repertoire, and the only thing that will be remembered and appreciated longer than your meal is the love and friendship that you so obviously put into creating it!

Before we get started, here’s a great resource!

If you’re in charge of coordinating meals for a friend, there’s a free website that will make the process easier on you, and with automatic reminder emails it will keep people who might — um — accidentally forget it was their night to bring dinner a little more accountable. Another reason it’s great is because everyone can see what others are bringing. It keeps the recipient(s) from receiving the same casserole or dessert three days in a row! You’ll find it at Take Them a Meal.

Providing Meals for Your Friends: The Top Ten Etiquette Pointers

1. What time? Ask your friends what they prefer. Some people eat early, some dine late. It’s impossible to guess, so make sure to ask. This way, the early eaters aren’t left starving if you arrive at 7:30 PM, and the late eaters aren’t warming up their food from when it was dropped off at 4:45 PM.

Usually, dropping food off piping hot from the oven just in time for dinner is the best, even if it cools off a little in the car on the ride over and needs to spend a minute or two reheating.

But if you can’t make it over at their usual time, don’t let that stop you from offering. Warming something up, or saving it to eat for dinner the next evening because they ate before you arrived, is still so much better than being sick and having nothing ready to eat.

2. Special kindness: Ask them on the phone in advance if you can serve them the meal. Make it clear you don’t want to join them, you want to serve them. Make yourself the headwaiter and chief bottle washer. This means setting the table, getting the kids ready for dinner, serving the food, then clearing the table, putting the leftovers in the fridge, loading the dishwasher, and cleaning the kitchen.

As soon as you finish, leave, so your friend doesn’t feel like she needs to entertain you.

Caution: Only do this if your friend has given you the green light. If she feels awkward about being served, this isn’t the time for you to try and change her mind. In the months ahead, she’ll remember the awkwardness more than she’ll appreciate the meal.

3. Costco ® or homemade? There’s a joke that says frozen food is the homemade food of the 21st Century! So, which to bring? Homemade is usually the better option (you pour more of yourself into it) for the entrée.

Now, if you’re truly not a good cook or just really busy, then frozen or packaged food is OK, as long as you set your friend’s expectations when you volunteer. “Liz, I want to bring you a meal one evening this week. I wish I were kidding, but cooking isn’t a particular talent of mine. The London broil they have at Costco® is really good, and I’d like to bring that if it sounds like something you all would like.”

4. If you do bring frozen or packaged foods, make sure you completely prepare them before you arrive. Keep in mind, you’re bringing a meal, not groceries.

A minute or so to reheat and spoon food onto their plates is the only task your friend’s family should have to handle prior to eating. So, prepare the frozen peas, pop open and bake the can of crescent rolls, and defrost the frozen cake or pie before you leave your house.

5. Haute Cuisine or tried-and-true? In times of sadness or illness, we’re most comforted by the familiar. Even if your friend is a foodie, she’ll probably appreciate the standards of her childhood: casseroles, roasts, pot pies, soups and stews, meatloaf, etc.

6. When planning the meal, take into account who will be eating it. Ask your friend how many will be at dinner and whether there are any special dietary needs or food allergies. Keep in mind that spicy food is bad for breastfeeding moms and those recovering from certain surgeries. (Also ask about: caffeine, milk products, and chocolate.)

7. Ask what their children will eat. Mom and Dad won’t enjoy their meal half as much knowing they have to make one for the kids as soon as you leave because there is no way their five-year-old twins are going to be convinced to take a bite of your spinach lasagna and Caesar salad even though your own little ones gobble up every bite.

8. Bring as much of the food as you possibly can in disposable pans. It doesn’t look as pretty, but it saves your friend from dishwashing duties and from hearing empty casserole dishes rattle around in the back of her van for three months until she gives them back to you.

9. Make it clear when you volunteer to bring food whether you’re bringing just a particular dish or a whole meal. When many people are bringing food at one time (like after a death in the family), it’s fine to bring just one type of item: an entrée, side dish, or dessert.

However, when signing up to bring food one evening for a family, you are volunteering to bring the whole meal. This might be more food than you typically consider for a weeknight dinner. Think more along the lines of an old-fashioned Southern Sunday meal.

You’ll want to provide: a salad (fruit salad is a good choice if there are children in the family, because many young ones won’t touch a garden green; I know mine won’t!), an entrée, a vegetable, a starch, bread, drink (ginger ale and iced tea are nice choices), and dessert (homemade or bakery fresh).

I also like to bring something special just for the kids — a box of savory snacks and a box of sweets or cookies for the days ahead. If your budget allows, bring a little extra something when you come. A friend of mine who brought dinner after my first son was born included a CD of Michael McDonald Lullabies. (She had already given me a baby gift at my shower.) I still have the CD. It reminds me of the special first days with my baby and of how special a friend she is!

10. One last thing: don’t cancel the day of and don’t show up late. If so, apologize profusely and make up for it soon by providing a meal they can keep in their freezer for future use.

Grace Note: If you’re on the receiving end of the food, make sure you call your friend that evening to say how tasty everything was and how much you appreciate their kindness. Within a week, drop them a thank you note in the mail so that they have a permanent reminder of your thankfulness!

What’s Next?

Until next time, do what only you can do! Bless the world by you at your authentic best! And, if you’re not part of the Manners Mentor family join FREE and enjoy your complimentary copy of my dining skills guide. You deserve a seat at every table and with this free guide, you’ll always be a savvy, comfortable, gracious guest or host!

Blessings galore,

The Etiquette of Bringing Meals to Friends




Maralee McKee

About Maralee McKee

Maralee McKee is the founder of Manners Mentor. With her best-friend style, sense of humor, and knack for updating etiquette to meet our modern sensibilities, she has been referred to as "Sandra Bullock meets Emily Post!" Maralee shows you how to become the best version of yourself. No fluff. No pretense. Just you at your authentic best! The person you were always meant to be! To learn more about Maralee click on the "Meet Maralee" or "New? Start Here" links at the top of this page.

Simple, Savvy, Sincere Ways to Show Your Love

5 Simple, Savvy, Sincere Ways to Show Your Love

  By: Maralee McKee, Manners Mentor You've probably heard the much quoted joke about the couple that's be...

Outdated Etiquette You No Longer Want to Use

10 Outdated Etiquette Rules You No Longer Want to Use

Using outdated etiquette rules can make us seem stuffy and out-of-sync with the expected norms of today. Here are ten ol...

How to Say Grace Amazingly Well This Thanksgiving and Any Time

Saying grace before a meal, whether you're the host or guest, can be nerve-wracking. Here's the etiquette of how to say ...

Buy Manners that Matter for Moms now!